How to Prove Your Move-Out Condition and Avoid Deposit Disputes
Simple, practical steps to protect your security deposit, written for Florida tenants.
Getting your security deposit back often depends on one thing: proof. Under Florida law, your landlord must return your security deposit within 15 days if they are not making a claim. If they do intend to make a claim, they must send you a written notice within 30 days of your move-out. Because these deadlines are strict, documenting the condition of your rental is the most effective way to prevent or dispute improper charges.
Quick checklist: what to document before moving out
- Photograph and video every room, including closets, inside appliances, walls, outlets, cabinets, and floors.
- Capture both wide-angle shots and close-ups of any existing marks, scratches, or wear.
- Save your move-in photos or inspection checklist for comparison.
- Keep digital copies of all communication with your landlord (email or text).
- Save receipts for cleaning or repairs you paid for before move-out.
- Immediately report any issues you discover, such as leaks or appliance malfunctions, in writing.
How to take effective photos and videos
When photographing your rental, take pictures from multiple angles in every room. Record a full walkthrough video that clearly shows condition while you narrate what you observe. Ensure your images and videos are time-stamped, stored in a cloud backup, or emailed to yourself to preserve proof of the date.
Normal wear & tear vs. damage
In Florida, a landlord cannot deduct from your security deposit for normal wear and tear . This includes things like faded paint, minor scuffs, or light carpet wear. Deductions may only be made for actual damage caused by negligence, misuse, or avoidable conduct. Your documentation helps prove which is which.
If your landlord sends a notice of intent to impose a claim
If your landlord notifies you that they intend to keep part or all of your deposit, you typically have 15 days to object in writing after receiving their notice. Your photos, videos, receipts, and saved communications can be critical in proving your case and disputing improper deductions.
- Time-stamped photos and video of every room
- Move-in checklist or original condition photos
- Receipts for cleaning or repairs
- Copies of move-out communication with your landlord
Thorough documentation can make the difference between a returned security deposit and an unnecessary legal battle. If you believe your deposit is being wrongfully withheld, speaking with an attorney can help you understand your rights under Florida law and protect your financial interests.
